October Meeting Minutes

Communication Committee Minutes

October 10th 2013

7:00

Woodland Park Clubhouse

In Attendance: Ellen Crownover, Paul Maleki, Jon Van MeterMeeting called to order at 7:00, We began with a recap of the chairman's meeting with management on September 27th, regarding resident rule violations, including:

1.  Dogs being off leash when outside the home, as residents, and committee members have reported loose dogs challenging leashed dogs out for exercise. Also reported that not all dog owners are cleaning up after their animals as specified in the rules. 
2. Reported drug use in playground areas, was brought to management's attention. Residents are reminded to report serious activity to the authorities to discourage repeat occurrences. This particular incident was handled by a Sun employee who witnessed the incident. Chairman suggested use of Neighborhood Watch signs in playground areas and various other areas of the park.
3. Noise violations are to be reported to the authorities as well, so that management can maintain a proper paper trail of repeated violations by the same residents.
4. Management was informed of other "appearance" issues and is aware of the residence in question.
5. Management was informed of "RV space facility" roofing in need of repair.

Subsequent to discussion of these issues, Paul suggested that the committee contact the MH/OSTA and Activity committees to inquire about participation in the Neighborhood Watch Program, and the possibility of a "window sticker" fund raising effort.

The committee discussed other obvious rule violations to be brought to the attention of management. 

The issue of trees growing over sidewalks and property lines need some definition from management, since the current park rules do not address these specific areas.

We discussed with a resident in the clubhouse, the recent outage of the Spa heating element and the continuing problems with the main gate.

A resident provided the committee with a complaint form regarding the use of "Round Up" weed killer and their dislike of the product. This will be forwarded to management/maintenance for follow up. It was suggested that the resident post a "no spray" sign on their property.

It was agreed to contact management as soon as possible for a follow up meeting and contact the other committees regarding Neighborhood Watch.

Meeting adjourned at 8:00 pm

Jon Van Meter, Chairman